With business bookkeeping and basic tax tips for new and old entrepenuers

Tuesday, January 12, 2010

Enter each item, or summary entries?

So if you have a lot of transactions each month, you may want to consider whether you need to enter each item separately or if you want to do some summary entries. Obviously summary entries would be easier on your fingers. However, if you need to go back to search for information, then you may not want to enter all of your info as summary entries. A summary entry would be for instance, you add up all the expenses for gas on your debit card and instead of entering each debit in your accounting software you enter a total as one check or journal entry. Let’s say you also paid for gas several times by cash. You could add up all the cash receipts for gas for the month and enter those as a summary entry. Remember for gas you can also track miles instead of actual (see previous post), but I am using this as an example. The same could be done for business meals. Let’s say you have a construction company and you buy breakfast for your workers in the mornings. You could enter a summary entry for those purchases instead of entering each receipt for breakfast sandwiches at McDonald’s. Your bank statement would still serve as a detail back up.

Next, why enter each item?

Provided by Alamo Bookkeeping Associates LLC

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